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The table below sets out further detail on the ways in which we will use your data.

Personal data category Example data fields Legal basis
for processing
How we collect this data
Personal identifiable information Name, surname, job title/roles, company name, description (containing adhoc information such as biographies, previous names), CF / SM functions, LinkedIn profile link, assistant’s name, IP address, cookies strings. Legitimate interest: For evidential purposes to manage and maintain records of client/ prospect relationships/
communications
Directly from you: you may have voluntarily provided some of this information during the course of our conversations with you or you may have provided it by filling in a form on our website.

Indirectly: we may obtain some of this information from referrals from third parties or publicly available information online i.e. LinkedIn.

Passively from you: your IP address and cookies are passively provided by your computer when you access our website.

Contact information Work phone number, work email address, work mobile number, department, office address, location, assistant’s phone, assistant’s email address, Legitimate interest: To contact you by telephone, direct marketing or individual email to arrange meetings with our experts in relation to work or knowledge sharing

 

Directly from you: you may have voluntarily provided some of this information during the course of our conversations with you or you may have provided it by filling in a form on our website.

Indirectly: we may obtain some of this information from referrals from third parties or publicly available information online i.e. LinkedIn.

Business development conversations Notes of all conversations, email exchanges, meetings and meeting notes, website enquiries relevant to business development activity. Legitimate interest: For evidential purposes to manage and maintain records of client/ prospect relationships/
communications
Directly from you: you may have voluntarily provided some of this information during the course of our conversations with you or you may have provided it by filling in a form on our website.

Indirectly: we may obtain some of this information from referrals from third parties or publicly available information online i.e. LinkedIn.

Work and opportunity information Brief descriptions, relevant contact information and financial information relating to work won or bid for, including copies of tender responses Legitimate interest: For evidential purposes to manage and maintain records of client/ prospect relationships/
communications
Directly from you: you may have voluntarily provided some of this information during the course of our conversations with you.
Digital communications interaction (website and email) Dates and times of forms completed, downloaded content, pages visited and duration, webinars attended/viewed, emails opened/clicked, referral sources, search requests, opt-in/out of email marketing. Some of this data is obtained using cookies. Find out what cookies are and how we use them. Legitimate interest: Where the processing enables us to enhance, modify, personalise or otherwise improve our services and communications for the benefit of our customers

Legitimate interest: To better understand how people interact with our website and content in order to enhance the customer experience

Legitimate interest: To determine the effectiveness of promotional campaigns to inform marketing strategy

Directly from you: you may have voluntarily provided some of this information by filling in a form on our website or clicking specific links i.e. opt-out link.

Passively from you: your IP address and cookies are passively provided by your computer when you access our website.

Surveys, feedback and questionnaires These are specific to the survey. Legitimate interest: Where the processing enables us to enhance, modify, personalise or otherwise improve our services and communications for the benefit of our customers

Legitimate interest: To better understand how people interact with our website and content in order to enhance the customer experience

Legitimate interest: To determine the effectiveness of promotional campaigns to inform marketing strategy

Directly from you: you may have voluntarily provided this information by filling in a form on our website or a third-party online survey facility.

Passively from you: unless the survey is anonymous, cookies and your IP address are passively provided by your computer when you complete the survey.

 

Version 4.0 | 21st June 2019

 

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